Project Coordinator

Organization Overview 

The National Institute for Children’s Health Quality (NICHQ) is an independent nonprofit organization working for more than a decade to improve children’s health. We help organizations and professionals who share this mission make breakthrough improvements, so children and families live healthier lives. While NICHQ is Boston based, we have a strong remote culture and invite candidates from across the country to apply.

Position Overview

NICHQ is currently recruiting an energetic, detail-oriented Project Coordinator with at least 1-2 years of administrative or project management experience to collaborate with multiple team members to support the activities and deliverables of a project.

Position Responsibilities

• Coordinating project activities including heavy administrative details: note taking, calendar scheduling, follow up, reminders, etc.
• Preparing agendas for and facilitating meetings, as requested, documents key decisions and supports follow-up
• Assisting in the development and management of project plans (e.g., schedule, deliverables, project status reports) and tracking deliverables
• Managing coordination of in-person and virtual events, including logistics, preparation of and mailing materials, set-up, technical needs, and day-of coordination
• Supporting development of key project documents, including reports (e.g. project reports, funder reports, board reports) and presentations
• Contributing to project planning and decision making
• Supporting technical assistance (TA) process including, monitoring TA submissions, scheduling TA consultations, follow-up and data entry, etc.
• Serving as liaison with project partners and other key individuals/groups, as requested
• Managing and maintaining online communication and data platform (Coral)
• Supporting the project team and collaborating with Communications department on project promotion and communication
• May provide day to day management of specific deliverables and activities including those of external customers, vendors and/or internal support departments that are contributing to the project
• Providing thorough and timely customer service and maintaining the project general email inbox
• Other duties as assigned

Position Qualifications

• Strong communications skills, both oral and written; Ability to communicate sensitive information with a variety of stakeholders in a tactful manner
• Ability to multi-task and prioritize, work both with oversight and autonomously, recommend timelines and meet deadlines
• Highly organized and skilled at managing numerous details for more than one project and can assist in thinking of solutions to issues as they arise
• Works well in team environment
• High level of comfort and strong learning capability to use office systems, computers, and MS Office Suite: Outlook, Word, Excel, PowerPoint and virtual meeting platforms (Zoom, Webex, etc.)
• Prior experience coordinating in-person and virtual events strongly preferred.
• Highly flexible and adjustable
• Strong interest in ongoing professional development and growth

Benefits  

We offer a generous benefits package for employees including competitive compensation; remote work; paid time off including vacation, sick and holidays; insurance including medical, dental, vision, disability and life; flexible spending accounts; employee assistance programs; and professional development benefits.

Equity Hiring Statement

NICHQ is committed to increasing the representation of people from culturally and linguistically diverse backgrounds in our workforce and to value and embrace their skills, perspectives and experiences for the benefit of our mission. NICHQ is an equal opportunity employer; all qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, gender or gender expression, sexual orientation, age, marital status or disability. NICHQ strongly encourages applications from candidates who identify as BIPOC, LGBTQI, or from any other minoritized group.

See all current openings at NICHQ